Understanding Kutano Workspaces

Think of a workspace as your organization's private digital headquarters in Kutano. It's where all your team members, status forms, and collaboration happen in one secure environment.

Your workspace is completely separate from other organizations using Kutano, ensuring your company's information stays private and secure.

Why Workspaces Matter

Workspaces help you:

• Keep your organization's data secure and separate from other companies
• Manage all your users and their permissions in one place
• Organize your status forms logically within your company structure
• Control who has access to specific information and features

User Roles Explained

Kutano uses four main user roles to control access and permissions within your workspace:

1. Workspace Owner

Who they are: The person who initially created the workspace (can be transferred later)

What they can do:

• Everything a Workspace Admin can do
• Transfer workspace ownership to someone else
• Delete the entire workspace if needed

Real-world example: The company founder or IT director who set up Kutano for your organization

2. Workspace Admins

Who they are: Your organization's system managers who handle day-to-day administration

What they can do:

• Manage workspace settings and configuration
• Add, remove, and modify user accounts
• Create and manage status forms
• Oversee the entire workspace operation

Real-world example: HR managers, team leads, or department heads who need to manage multiple teams

3. Workspace Members

Who they are: Regular team members who use Kutano for their daily work

What they can do:

• Create their own status forms
• Join forms they're invited to
• Participate in status updates and discussions
• Manage forms they create

Real-world example: Typical employees across different departments who need to collaborate

4. Workspace Guests

Who they are: External users who need limited access to your workspace

What they can do:

• Join status forms they're invited to
• Participate in discussions and updates within those forms

Real-world example: Contractors, clients, or partners who need to collaborate on specific projects

For more information about roles, see Roles and Permissions

What's Next?

Now that you understand workspaces and user roles, explore these related topics:

• Workspace Administration - Learn how to configure and manage your workspace settings
• User Management - Add, remove, and modify user accounts and permissions
• Group Management - Organize users into functional teams and departments
• Form Management - Create, configure, and maintain your status forms