Admin Setup Guide - Create Workspace & Invite Managers

Why Admins Choose Kutano

You know the drill. Every Monday morning, teams across your organization are sitting in status meetings, going around the room sharing updates that half the attendees don't need to hear. Meanwhile, you're getting requests to "fix our communication problems" and "make teams more accountable." Sound familiar?

Here's what makes Kutano different: instead of adding another tool to manage, you're replacing a broken process with one that actually works. No more scheduling nightmares, no more meeting fatigue, no more "I forgot what Sarah said about that project" moments.

Creating a Workspace

As the first person from your organization signing up for Kutano, you'll be prompted to create a workspace. Think of this as setting up your organization's digital headquarters for status updates. This process automatically makes you the workspace owner with full administrative control—because someone needs to be in charge, and that someone is you.

The setup takes about 5 minutes, and then you're ready to start transforming how your teams communicate. For detailed instructions, see: Create a Workspace.

Inviting Team Managers

Here's where the magic happens: you don't have to manage every team's status updates yourself. Instead, you invite team managers and let them handle their own teams. It's delegation that actually works.

After setting up your workspace, add team managers as users to your workspace. They'll get clean invitation emails and can start setting up their teams immediately. For step-by-step guidance, refer to: Manage Users.

Once team managers complete their registration, here's what they can do without bothering you:

• Create their team's Status Form tailored to their specific needs
• Customize questions and settings that make sense for their work
• Invite team members and manage participation

Want to see what your managers will experience? Check out the Getting Started for Managers guide. Spoiler alert: they'll probably thank you for introducing this.

Configuring Your Workspace

Standard Settings

Your new workspace comes pre-configured with settings that work for most organizations. We've done the heavy lifting so you don't have to figure out what "optimal cadence" means or whether teams should submit updates on Friday or Monday.

That said, every organization is different. You can adjust these settings to match how your company actually operates—not how some consultant thinks it should operate. Learn more at: Workspace Admin.

Enterprise Options (For When Simple Isn't Enough)

If your organization has complex security requirements, multi-department hierarchies, or other enterprise needs, we've got you covered. Enterprise Plan customers get access to advanced customization options that let you configure Kutano to work exactly how your business needs it to work.

What to Expect After Launch

Week 1: Teams will be getting used to the new rhythm. You might get a few "how do I..." questions, but nothing you can't handle.

Week 2-3: You'll start seeing the real benefits. Fewer meeting requests, better visibility into what's happening across teams, and managers who actually know what their people are working on.

Week 4+: This becomes the new normal. Teams stay aligned, information flows up naturally, and you get to focus on bigger problems than "why don't we know what's happening in the engineering team?"

Ready to get started? Your teams are waiting for a better way to stay in sync.