Getting Started with Kutano

Welcome to Kutano

Tired of asking "What's everyone working on?" in yet another status meeting? Kutano eliminates that weekly ritual by giving teams a simple way to share updates, track goals, and stay aligned—without the meeting fatigue.

Whether your team works on-site, remotely, or bounces between both, Kutano keeps everyone in sync. Instead of burning an hour every week rehashing what happened and what's next, you get concise, digestible status summaries that free up that time for actual collaboration and meaningful work.

Here's what makes it work: Kutano runs everywhere—phones, tablets, desktops. Your team can update their status whether they're at their desk or grabbing coffee at the airport. We've designed it to be so lightweight that it takes about ten minutes a week. That's less time than most people spend in the bathroom, but infinitely more productive.

Create a Workspace (Your Team's Digital Home Base)

Think of a workspace as your team's mission control center. Workspaces house all your company's users and status forms in one organized place. Status forms are the magic—they're structured templates that collect everyone's weekly updates and transform scattered information into clear, actionable insights.

Instead of hunting through email threads, Slack messages, and half-remembered conversations, you get digital dashboards where everything has its place and makes sense. Most companies need just one workspace, with each team getting their own status form. Simple.

For detailed instructions, see how to create a workspace.

Create a Status Form for Your Team (Where the Magic Happens)

Once your workspace is ready, it's time to set up a status form. Think of this as creating a dedicated communication channel for people who actually need to stay in sync—usually a manager and their team, but really any group that's tired of playing "guess what everyone's working on."

Each status form becomes a secure space where your designated team members can share updates and track what's actually happening. No more wondering if that important project fell off someone's radar or if deadlines are sneaking up unnoticed. Add your users, and they're automatically part of the weekly rhythm.

When creating your workspace, you'll set up your first status form right away. Need another one for a different team? Just follow the create a status form instructions.

The Status Update Process (Finally, a System That Works)

1. Reminders Sent (So You Don't Have To)

At the end of each week, team members get an email reminder with a big, obvious button. Click it, and you're done hunting for links or remembering passwords.

2. Users Submit Status Updates (The Fun Part)

Team members spend about 10 minutes highlighting what actually matters. The form adapts to whatever template you've chosen. A typical Goals template asks for:

• Three key things you knocked out this week
• Three priorities for next week
• Whatever's blocking your progress (if anything)

Notice what's missing? Exhaustive detail, time-wasting fluff, and the urge to write a novel about every minor task.

3. Consolidated Summary Distributed (The Part Everyone Actually Reads)

After everyone submits their updates, the system creates a single, readable email that goes to your whole team. Everyone gets the same snapshot of what's happening, with the option to dig deeper in the app if needed.

Team Alignment Achieved (Without Another Meeting)

Now everyone knows what everyone else is working on. Projects stay visible, deadlines don't surprise anyone, and you can actually plan around what's really happening instead of what you think might be happening.

Next Status Update (It Gets Even Easier)

Here's where Kutano gets smart: next week, the system carries forward relevant information from this week. Goals, metrics, ongoing projects—they're all pre-filled. Your team just updates what changed, which means the process gets faster and more accurate over time.

Ready to stop asking "What's everyone working on?" every week? Create your workspace and experience what it's like when your team actually stays in sync without burning time in status meetings.