Think of this as your Kutano dictionary—the terms you'll encounter as you transform your team's weekly chaos into organized, useful information.
Reminder Email - The nudge that keeps your team on track. If someone forgets to submit their Status Update, Kutano sends a friendly reminder email to prompt them. It has a prominent link that takes them directly to their Status Form. By default, reminders are sent out every Friday morning, but you can adjust this to fit your team's rhythm.
Section - The building blocks of your template. Each section captures one specific type of information—accomplishments, priorities, roadblocks, metrics, whatever matters to how your team operates. Think of sections like interview questions: they guide people to share exactly what you need to know, nothing more, nothing less.
Status Form - Your team's weekly command center. Think of it as a digital whiteboard where everyone's updates live in one organized view—topics as columns, team members as rows. No more hunting through email threads or trying to remember who said what in last week's meeting. Whether you're a manager checking in with your team or part of a project group that needs to stay in sync, Status Forms give you both the current snapshot and the full history of what's been happening. It's like having a time machine for your team's progress.
Status Form Sharing - You control exactly who sees what, who gets those weekly summary emails, and who can actually update the information. Want to keep sensitive project details within your core team? Done. Need to loop in stakeholders without giving them editing access? Easy. The owner calls the shots on every aspect of access—because not everyone needs to know everything, and that's perfectly fine.
Status Update - The weekly brain dump that actually matters. Instead of rambling through everything you touched, this is your focused summary of what counts most to your team. Maybe it's the three things you knocked out this week and your priorities for next week. Maybe it's metrics that moved or problems that need solving. The beauty? It's tailored to what your specific team cares about, not some generic template that doesn't fit anyone.
Summary Report/Email - The weekly recap that keeps everyone in the loop. This is the email that goes out to your team, summarizing the key updates from each team member's Status Form. It highlights what was accomplished, what needs attention, and what's coming up next week. It's like a team huddle in your inbox, ensuring everyone knows where things stand without having to dig through individual updates. By default this is sent to all users who have access to the Status Form, but you can also customize it to include only specific people or groups. It is initially sent out every Monday morning, but you can change the schedule to fit your team's schedule.
Template - The blueprint for what matters to your team. This is where you decide what information actually gets collected each week. Skip the one-size-fits-all approach and either choose from pre-built options or create something that fits exactly how your team works. Because honestly, why would a sales team and an engineering team track the same things?
Group - Optional feature for organizing users with similar access needs (e.g., "Marketing Team" or "Sales Team"). Groups simplify member management for companies with complex permission requirements. Most teams won't need this feature. See also: User, Workspace
User - Any individual who has access to your workspace and can participate in status forms. Users are assigned roles that determine their permissions within forms and the workspace. See also: Workspace
Workspace - Your organization's private Kutano environment containing all your status forms, users, and data. Everything within a workspace is completely separate from other organizations' workspaces. See also: User, Group