With Kutano, teams stay in sync, manage shifting priorities, and get work done. The heart of the system is the page which your team will use to share the most information that will help you stay in sync. Each team should have a single page. But if you are a member of multiple teams, you can be a member of multiple page - one for each team.
Kutano provides your team with an easy way to collect status and other relevant team information on a periodic basis. By default, the process is setup to recur every week but you can configure it to be every other week or every month if that better fits your teams check-in periods. Furthermore, you can set which day of the week the check-ins are due along with other the day the reminders and reports get sent out. Here is what the process looks like for a team whose page is setup to process on a weekly basis:
Members receive reminder email
Each week the members of the page (your team) will be sent a reminder email like this:
The reminders are by default sent on Thursday at midnight (the day before the weekly due date) but can be changed to any time before the due date. See: Setting the schedule.
When you click on the email's Complete check-in button you will be taken to the check-in form in the Kutano application that will appear as follows:
Once you enter your current week's check-in and click Save, you will be returned to the your team's page:
At the end of the week Kutano will automatically be emailed a report that includes all of the check-ins for the team in an easy to read format.
The check-in report is sent out by default on Sunday at midnight but you can change it to any time after the due date. See: Setting the schedule for more information.
A page is made up of multiple sections allowing your team to collect the most relevant data or statuses each week. For example, a marketing team may want to collect Goals, Accomplishments, and Customer Wins as their sections. An executive team may want to keep Objectives, Metrics, Accomplishments, and Notes as their sections. When you add a section, you will be able to choose from a number of section types that help you collect and display the section data in an optimal way. Section types include Text, Number, Objectives, Metrics, Goals, Accomplishments and Problems.
A page template is a pre-build collection of page sections. Kutano provides a number of pre-build templates to get you started but you can also create your own templates if multiple teams want to share the same collection of sections and settings. See About templates for more information.
To configure your page: